Communities Privacy Notice

Updated: 05 April 2023

Reviewed: 05 April 2023

West Lindsey District Council is committed to protecting your privacy when you use our services. This privacy notice explains how we use information about you and how we protect your privacy.

We have a Data Protection Officer who makes sure we respect your rights and follow the law. If you have any concerns or questions about how we look after your personal information, please contact the Data Protection Officer at dpo@west-lindsey.gov.uk or by calling 01427 676676 and asking for the Data Protection Officer.

The reasons we use your data

to provide grants for community projects and services
to administer volunteering opportunities and programmes
to administer mentor schemes
to process community right to bid nominations
to undertake community engagement and consultations
to investigate complaints and requests related to council managed streetlights
to provide public space CCTV
to produce CCTV footage as evidential material
to administer projects and programmes as part of our UK Shared Prosperity Fund Investment Plan

Why we are allowed to use your data

Public Task, Legitimate Interest and Legal obligations under various UK laws including but not limited to:

In some circumstances we collect special category data about your health and biometric data, the legal basis we rely on is: UK GDPR Article 9(2)(g) and Data Protection Act 2018 Schedule 1 Part 2 paragraph 6 – Statutory government purposes.

With consent for:

Mentor schemes
Providing grants

Legitimate Interest relates to providing grants.

contractors
internal departments
other local authorities
government departments
health services
police
schools
insurance providers
elected Members (specifically for providing grants and Community Right to Bid)
land owners and nominators (specifically for Community Right to Bid)

How do we collect your data

We collect data directly from yourselves when you sign up for one of our grant schemes or when you provide information directly to us in any form.

How long do we store your data

We keep information for a set period of time which is often set out in law and we try to include all of these in our Retention and Disposal Schedule which lists how long we hold your information. This can range from months for some records to decades for more sensitive records.

When computers make any decisions about you

Not applicable

When your data gets sent to other countries

Not applicable

Your rights

You are entitled to request a copy of any information about you that we hold. Any such requests should be made in writing.

If the information we hold about you is inaccurate you have a right to have this corrected and you have the right to request completion of incomplete data.

You have the right to request that we stop, or restrict the processing of your personal data, in certain circumstances. Where possible we will seek to comply with your request, but we may be required to hold or process information to perform our statutory functions.

How to get independent advice

If you have any questions about how your personal information is handled, please contact our Data Protection Officer via email at dpo@west-lindsey.gov.uk or via the contact details at the bottom of the privacy notice.

For independent advice about data protection, privacy, data sharing issues or if you are dissatisfied with how your personal information has been used you have a right to complain and can contact the Information Commissioner at:

Information Commissioner’s Officer

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545745 (national rate)

Website: ico.org.uk

Email: casework@ico.org.uk