Register of electors

Annual Canvass 2021

An Electoral Registration canvass takes place each year to ensure the electoral register is as up to date as it can be and to identify everyone who should be, is on the register.

The electoral register is matched against the Department of Works and Pensions (DWP) records and the results of this determine which type of letter you receive.

If all the details match you will receive a Canvass Communication A, if some details cannot be matched or there have been some changes you will receive a Canvass Communication B.

Canvass Communication A

Please check the names of the people registered and if all the information is correct no response is required. If any changes are needed please respond online at the household update service and use the security codes printed on the letter. If you are unable to report any changes online please call the electoral registration team on 01427 676576 or email ereg@west-lindsey.gov.uk.

Canvass Communication B

A response is required to this communication. Please check the details on the letter and respond by going to the household update service and use the security codes printed in section 2. If new people are added they will need to complete a registration application or go online at GOV.UK's register to vote page. If there are no changes please confirm this either online at the household update service or calling 0800 197 9871 or texting NOCHANGE followed by your security codes in section 2 to 80212.

If you would like any help on how to respond to the letter you receive please contract Electoral Services on ereg@west-lindsey.gov.uk or 01427 676576.

Canvass Form

Canvass Forms addressed to 'The Occupier' will be sent by post around 27 August to any properties that have not responded to their Canvass Communication B by the deadline of 10 August. This form lists the names of the people who are currently registered at the address. A blank form will be sent if the property has no current registered electors. A response is required to this form even if there are no changes to report. Responses can be made as stated above under Canvass Communication B and also by post. A reply paid envelope will be enclosed.

Service and Anonymous Voters

Please note that service voter details and anonymous registrations will not appear on annual canvass communications. This does not mean you are not registered, please contact electoral services to check before making any response to your canvass communication to avoid any duplicate registration.

The register of electors

The register of electors is a list of the names and addresses of everyone in West Lindsey who is registered to vote. If you do not register then you cannot exercise your democratic right to vote. It is also much harder to obtain credit if you are not included on the register.

Rolling registration

It is now possible to change your details on the register e.g. if you move house during the year. This means that you don’t have to wait until the annual canvass. You can do this by visiting GOV.UK/Register to vote.

There are two registers

Using information received from the public, registration officers keep two registers – the electoral register and the open register (also known as the edited register).

The electoral register

The electoral register lists the names and addresses of everyone who is registered to vote in public elections. The register is used for electoral purposes, such as making sure only eligible people can vote. It is also used for other limited purposes specified by law, such as:

  • detecting crime (such as fraud)
  • calling people for jury service
  • checking credit applications

The open register

The open register is an extract of the electoral register, but is not used for the elections. It can be bought by any person, company or organisation. For example, it is used by businesses and charities to confirm name and address details. Your name and address will be included in the open register unless you ask for them to be removed. Removing your details from the open register does not affect your right to vote.

You can request your details are not included in the open register when registering to vote.

Removing your details from the open register can be done during the annual canvass or by emailing ereg@west-lindsey.gov.uk

Inspecting the register of electors

The register of electors is available for inspection at the Guildhall, Marshall’s Yard, Gainsborough. Anyone can check that their name has been included or if they wish to make an objection to any entry on the register.

In accordance with the Representation of the People (England and Wales) (Amendment) Regulations 2002, the following rules apply to persons inspecting the register:

  • the register is open to public inspection, under supervision
  • extracts from the register may be recorded only by making hand written notes — photocopying or electronic recording are not permitted by law
  • information taken from the register must not be used for direct marketing purposes (as per section 11(3) of the Data Protection Act 1998), unless the information has been published in the edited version of the register
  • anyone who fails to observe these conditions is committing a criminal offence (the penalty is a fine of up to £5000)

Purchase of the open register

Only the open version of the register is available for general sale. It can be purchased in its entirety or in part and can be used for any purpose. Prices are calculated as follows:-

  • in paper form — £10 admin fee plus £5 per 1000 entries in the Register
  • in data form — £20 admin fee plus £1.50 per 1000 entries in the Register

Application for copies of the register should be made to the electoral services section.

Parish Electorate figures

Publication Notice

Each local authority is required to publish a verification number which is the figure representing 5% of the number of local government electors in the area of the district. This is the minimum number and signatures needed to trigger a referendum for an Elected Mayor.

accordion | Electoral registration FAQs

Electoral registration — frequently asked questions

When will my application be added to the electoral register?

If your application is valid and not subject to any objections we will write to tell you when you will be added to the electoral register.

Who can register?

In order to register, you must be:

  • over 16 (but you cannot vote until your 18th birthday)
  • a British or Commonwealth citizen
  • a citizen of the Irish Republic or of another European Union state

What happens if I'm a European Union citizen?

EU citizens (other than citizens of Britain or the Irish Republic) can only vote at local elections.

If you are not a citizen of Britain, the Commonwealth, or the Irish Republic, you must complete a separate form to vote at European Parliamentary elections here in West Lindsey.

What if I'm not able to vote in person?

Anyone can now apply to vote by post.

You may download a postal vote application form in adobe pdf format. If you are blind or disabled or will be away from home during an election, you can apply for someone to vote for you. You can download a proxy application form in Adobe PDF format or contact electoral services section for further information.

How do I find out if my name is on the electoral register?

Copies of the full register are available to inspect at:

Marshall's Yard,
DN21 2NA

Alternatively, contact the electoral services section.

Do I have to let you know if I move?

No, it is completely up to you.

If you don't let us know, you will still have a vote at your old address. However the annual registration update is compulsory.

I have informed the Council Tax section that I have moved. Why can't you update the electoral register as well?

We are sorry but regulations state that you must either contact our Electoral Services team or complete an online electoral registration application form.

What if I change my name?

The online electoral registration form can be used to update the register with your new name.

contact | Electoral Services
Electoral Services

West Lindsey District Council
Marshall's Yard
DN21 2NA
United Kingdom