This Privacy Notice was superseded on 27 May 2022
This version was valid from 25 May 2018 to 27 May 2022
The following information provides details on how we may collect use and where appropriate share personal information in relation to the Townscape Heritage Initiative in accordance with the General Data Protection Regulations (GDPR). It should be read in conjunction with the Council’s privacy notice document.
Please see our full Privacy Notice
Why we collect your information
West Lindsey District Council will collect your personal information for the purposes of the delivering the Townscape Heritage Initiative in Gainsborough which is part funded by the Heritage Lottery Fund. This applies to all public consultation, building grant projects and the activity projects as part of the overall scheme.
What information do you collect about me?
We will collect, store and use the following categories of personal information about you.
Public Consultation
- Your name
- Contact details, such as address, telephone numbers and email addresses
- Personal and professional opinions
Building Grant Projects
- Your name
- Contact details such as address, telephone numbers and e-mail addresses
- Details of your agent
- Details of your application and other proposals for your building
- Personal and professional opinions
- Payment details
Activity Programme
- Your name
- Contact details such as address, telephone numbers and e-mail addresses.
- Personal and professional opinions.
- Information on age/gender.
Will you collect more sensitive personal information about me?
We do not collect information categorised as sensitive for the purposes of managing the Townscape Heritage Initiative.
How will you collect personal information about me?
We collect personal information by letter, e-mail, telephone, online and through face to face contact with yourself, or on occasion an agreed representative of you appointed by yourself. For the building grant information is collated through an application form.
How will the Council use the information it collects about me?
Most commonly, we will use your personal information in the following circumstances:
- Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
- Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject to entering into a contract.
The data subject has been given consent to the processing of his or her personal data for one or more specific purposes.
In what situations will you use my personal data?
Public Consultation
Unfortunately if you do not provide the information as described above, we will be unable to use your comments to inform the Stage 2 bid submission.
Building Grants
Unfortunately if you do not provide the information as described above we will be unable to contact you and offer you advice and guidance on works to heritage assets, grant information and you will be unable to receive grant funding from the Townscape Heritage initiative.
Activity Programme
Unfortunately if you do not provide the information as described above we will be unable to contact you and inform you of details of the activities and events being delivered as part of the Townscape Heritage Initiative. You will also be unable to volunteer as part of the Townscape Heritage Initiative.
Will you share my personal information with third parties?
It may be necessary to share your information with other third party organisations in order to manage the Townscape Heritage Initiative. These may include:
- Other council departments who are part of the administration of heritage assets.
- Heritage Lottery Fund.
- TDR Heritage
Which third parties process my personal information?
The following third party organisations may process information about you:
- TDR Heritage
How long will you keep my data?
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. Details of retention periods for different aspects of your personal information are available in our retention policy which is available from www.west-lindsey.gov.uk/privacy/
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Have inaccurate or incomplete data we hold about you corrected.
- Request the erasure of personal data we hold
- Object to processing.
- Request the restriction of processing of your personal date.
- Request the transfer of your personal data.
- Request access to your personal information.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our Data Protection Officer at dpo@west-lindsey.gov.uk or by calling 01427 676676.
For further information on your rights please visit: www.west-lindsey.gov.uk/dpa/
Please see our full Privacy Notice
This Privacy Notice was superseded on 27 May 2022
This version was valid from 25 May 2018 to 27 May 2022