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The decisions process

The decisions process

All decision notices are  available on line and if you have made comments on an application you can find out the outcome by looking up the application on our Application Tracker.

The decision making process has 4 stages:

  1. Application validation
  2. Consultation period
  3. Consideration of an application
  4. Issuing of a decision notice

Application validation

An application is checked by our technical clerks to see if is valid. If it is not valid, or we have not received the information we require to make a decision then it does not move to the next stage. These checks are to see if:

  • A fee has been submitted and is correct (if needed)
  • The correct plans have been submitted
  • One copy of the plans has been submitted
  • One copy of the correct application form has been submitted
  • All parts of the application form have been filled in correctly
  • Certificates have been submitted and the correct notice has been served as required
  • A Flood Risk Assessment has been submitted (if required)
  • A Design and Access Statement has been submitted (if required)

The Technical Officer will contact the applicant/agent if any of this is missing or needed and the application will be put on hold. The applicant/agent will have 10 days to submit the information. If the information has not been received within that 10 day period the application and fee will be returned.

Once an application is valid, it is entered into the planning register and the consultation period begins.

Consultation period

We will contact a number of individuals in writing, including the parish council and immediate neighbours to the site. Archaeology at Lincolnshire County Council may also be consulted. A public notice will be posted near the site and if the law requires it, a similar notice will be published in the local paper. During this time anyone can make comments to support or object to the application.

For all applications the public consultation period is 21 days. All comments received are available for inspection on the planning application file. The next stage is the consideration of the application.

Applications received in the previous week are published weekly.

Consideration of an application

The case officer will carry out a site visit. They will consider the proposal in the light of national and local planning policy such as the Planning Policy Guidance Notes, Planning Policy Statements, the Local Plan as well as all comments received during the consultation period.

If a conflict with planning considerations arises, it may be possible to make a modification to the proposal, for example, making changes to a design to make a proposed building more compatible with its surroundings. An officer will endeavour to contact the applicant/agent to discuss the possibility of amended plans in such cases. If the amendments are significant enough, a re-consultation exercise may occur. Consultees will have 14 days to put forward any comments.

Agendas, reports and minutes of previous Planning Committee meetings may be viewed online here.

The Formal Assessment and Decision Making

Once the consultation period comes to an end, the planning officer can write up the formal assessment. This is called the ‘Scheme of Delegation Report’. The report will describe the proposal, discuss any comments received and how they have been considered or dealt with and discuss how the scheme does or does not comply with the relevant planning policies. Applications are considered against national, regional and local policies. The adopted West Lindsey Local Plan. First Review 2006 is the current plan which all applications within West Lindsey are assessed by.

Where an application is of such significance as to cause strategic, district-wide or regional/national issue then this may be referred to the Planning Committee to determine.

During a Planning Committee meeting there will be an opportunity for the applicant/agent to put forward a case to support the application (total 5 minutes), there will also be the opportunity for a case to be put forward against the proposal (total 5 minutes). Councillors will then take a vote as to whether or not the application should be granted, occasionally they may defer making a decision should they decide a Committee site visit would be beneficial before making a decision.

Issuing of a decision notice

Once a decision has been made, a decision notice will be issued (if the applicant has appointed an agent, we will forward this to the agent). A copy of the Decision Notice is also sent to the relevant Parish Council or Parish Meeting and also to the local ward Councillor.

If granted, the notice will state the reasons why and include any conditions which must be adhered to. These conditions sometimes have to be settled before any building work starts but if this is the case it will clearly state the requirements on the decision notice.

If refused, the notice will include the reasons why. Following a refusal, advice can be given as to whether or not a revised application may lead to a favourable decision. An applicant also has the right of appeal to the Secretary of State; details of how to appeal will be included in the decision.

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